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Privacy GDPR update

As the UK will soon be covered by the General Data Protection Regulation, I would like to take this opportunity to let you know about how the Club deals with your personal information.

What information do we hold?
We hold information that you and your sponsors provided on your application form and Direct Debit Instruction, and any contact or payment information you have provided us with or updated since then. We also hold your relationship to any other members (for example your spouse, parent or children), a record of your financial transactions with the Club, and a record of any correspondence you have had with the Club.

How will we use your information?
We use this information to manage your membership. This includes sending you any communication required to manage your membership (for example, if you are moving from one membership category to another, or if you fail to make a payment), and sending you by post the annual Committee Report and Financial Statements, an annual letter to inform you of your subscriptions and/or entrance fees payable, and – if you are a voting member – voting packs for each Annual General Meeting and Special General meeting.

We also send out news emails, and emails about any events related to your interests where you have previously indicated that interest to us. These emails are all optional – there is a link at the bottom of each email that allows you to manage your preferences of which emails, if any, you receive.

We will never share your information with other members, other clubs or any other third
party, with the following exceptions:
• At your request, we will send a letter of introduction to any of our reciprocal clubs, which will contain your name and membership number. We will always include you in this email, so you can see what is being sent.
• If you take up a position on a Club committee, your email address will be shared with other members of that committee. If you take up a position as Chairman of a Club committee, your email will be provided on request to any member who wishes to write to you on the subject of your committee.
• If you specifically give us permission to do so for any reason, which would usually be for sporting or social reasons. You may withdraw this permission at any time.

Access to your information and correction
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, or if you have any concerns
as to how we may store and utilise your personal information, please phone the Membership Manager on 020 7610 7469, email or
write to us at the Club address. We do not normally charge for this service.

Terms of Use

These terms of use (“these Terms”) apply to The Hurlingham Club website (“the Club Website”). You can print off these Terms, or store them in your computer, for future reference. Please read them carefully. If you do not wish to accept these Terms, then please do not use the Club Website.

    The Club Website is provided by The Hurlingham Club, a not-for-profit organisation, whose address is The Hurlingham Club, Ranelagh Gardens, London SW6 3PR, England.
    (a) The Club Website provides information about The Hurlingham Club and its activities, and other information that may be of interest to you.(b) Certain pages of the Club Website may be accessed only by members of The Hurlingham Club who have been issued with a User Name and Password in order to log-in.
    (a) We reserve the right to suspend the Club Website at any time for operational, regulatory, legal or other reasons.(b) We may terminate your use of the Club Website with immediate effect if you breach any of these Terms.(c) We cannot guarantee that the Club Website will be available at all times without interruption. Although we make reasonable attempts to ensure that the server that makes the Club Website available is bug and virus free, we cannot provide any guarantee in this respect.
    Registration data and certain other information about you is subject to our Privacy Policy below.
    (a) You may access and use the Club Website solely for your own personal purposes.(b) You must not use any content of the Club Website for any commercial or illegal purpose.(c) Users of the Club Website are prohibited from transmitting to the Club Website any unlawful, threatening, defamatory, obscene, pornographic or other material that would violate any law.
    The Club Website may provide links to other websites. Selecting any of these links will direct you to a website that is not related in any way to us. We take no responsibility for the content contained on any other website, and a link to any other website does not imply an endorsement or recommendation by us of the website, its products or services.(b) Before supplying any personal information to any other website, we recommend that you check that Website’s Privacy Policy. We do not accept responsibility for the protection of any data supplied to other websites.
    The Club Website and its contents are protected by intellectual property rights, including copyright. All rights in such content are reserved by us.(b) Except as expressly permitted by these Terms, you may not copy, disseminate or download any content of the Club Website.
    We do not guarantee that the Club Website will meet your expectations or requirements, or that the information on it will be up to date. If your computer equipment does not support the technology used on the Club Website, you may not be able to use certain services or access certain information on the Club Website.(b) The Club Website is accessed via the World Wide Web, which is independent of us. Your use of the World Wide Web is solely at your own risk and subject to all applicable national and international laws and regulations. We do not represent that the Club Website is appropriate or available for use in any jurisdiction other than the United Kingdom.(c) The content on the Club Website has been compiled from a variety of sources, and is subject to change without notice. We have taken reasonable care in compiling and presenting the content of the Club Website to ensure that the information supplied on the Club Website is accurate. However, we cannot guarantee that all information will be free from errors, omissions or inaccuracies.(d) We will not under any circumstances be liable for any unforeseeable loss or any business loss, including loss of profit, which results from your use of, or your inability to use, the Club Website.(e) Nothing contained in these Terms is intended to limit or exclude liability for death or personal injury arising from negligence, or for fraudulent misrepresentation, or any other liability which may not be excluded by any applicable laws.
  9. GENERAL(a)
    These Terms and the relationship between you and us will be governed by English law. Any dispute will be decided by the English courts.(b) We reserve the right to change any of these Terms from time to time without prior notice. Any change will become effective immediately upon posting to the Club Website. By continuing to use the Club Website, you will be deemed to accept any such change.
    If you have any queries or complaints regarding the Club Website, please contact us at the postal or email address given in the Contact Us page on the Club Website.

Privacy Policy

    Any personal information which is collected, gathered or processed by The Hurlingham Club via The Hurlingham Club Website (“the Club Website”) will be subject to the terms of this Privacy Policy.(b) By registering to use the Club Website, you consent to the collection, use and transfer of your information under the terms of this Policy.
    The Hurlingham Club is committed to preserving the privacy of all visitors to the Club Website. Whether you are a first time visitor to the Club Website or a regular user, The Hurlingham Club takes your privacy seriously.(b) We take reasonable care to comply with the requirements of the UK Data Protection Act 1998 (“the Act”) relating to the personal information you supply on the Club Website.(c) For the purpose of the Act, the data controller is The Hurlingham Club, of Ranelagh Gardens, London SW6 3PR, England.
    The Hurlingham Club collects personal information from members of The Hurlingham Club who register with the Club Website. This includes your name, e-mail address and membership Number.(b) Instructions on how to register for member access to the Club Website may be obtained from Non-members cannot register.(c) In other cases, no personally identifiable information will be collected from you, unless you contact The Hurlingham Club.(d) If any of the information you have submitted to the Club Website about you changes, please contact The Hurlingham Club’s Website Administrator at
    The Hurlingham Club uses the information we collect from registered members in order to provide you with access to all parts of the Club Website, to communicate with you with respect to User Name and Password changes specific to the Club Website, and for other Club communications.(b) Your personal information will only be used by The Hurlingham Club for purposes consistent with the aims of the Hurlingham Club.(c) Personal information obtained from users of the Club Website (whether members or not) who contact The Hurlingham Club will only be used for the purposes of communicating with them about the subject on which they have contacted The Hurlingham Club.
  5. SECURITY(a)
    The Club Website uses a security system that protects your information from unauthorised use. However, as no data transmissions over the internet can be guaranteed to be 100% secure, we cannot take responsibility for any unauthorised access or loss of personal information that is beyond our control.(b) Please remember that other methods of internet communication, such as emails and messages sent via a website, are not secure unless they are encrypted. We take no responsibility for any unauthorised access or loss of personal information that is beyond our control.
  6. COOKIES(a)
    The Club Website uses cookies. A “cookie” is a piece of software which is attached to the hard drive of your computer and remembers information about the configuration of your computer. The site also uses Google Display Advertising cookies which allow Google to infer information about visitor demographics and interests.(b) The Hurlingham Club uses this information to enhance the Club Website’s performance in a number of ways including providing a secure way for The Hurlingham Club to verify your identity during your visit to the Club Website and to personalise your experience on the Club Website. The Hurlingham Club uses the aggregated demographics and interests data collected by Google, alongside data collected via Google Analytics regarding what content visitors are accessing, provide more engaging content and to improve the visitor experience.(c) The Hurlingham Club also uses this information to track your movements through the Club Website. The cookies do not collect any personally identifiable information and the Hurlingham Club does not facilitate the merging of personally identifiable information collected such as membership information, with non-personally identifiable information in any way. The Club may use information for internal marketing analysis, for example, to assess trends amongst website visitors or to measure the amount of traffic to the website.(d) You can disable cookies by turning them off on your web browser. Most browsers are defaulted to accept and maintain cookies and you can set your browser to notify you when you receive a cookie, giving you the chance to decide whether to accept it or not. You can opt out of contributing information to Google’s demographic and interest reporting in Google Analytics, and customise the way Google displays personalised adverts, by updating your Google Ads Settings. You can opt out of being tracked by Google Analytics altogether by using the Google Analytics opt-out browser add-on. For further information on how to disable cookies, please refer to However, you should bear in mind that if you exercise this option, the performance of the Club Website may not be optimal.(e) The Hurlingham Club Website does not use Web Beacons.(f) With or without cookies, the Club Website keeps track of usage data, such as the source address from which the page request is coming (i.e. your IP address, domain name), the date and time of the page request, the referring website (if any) and other parameters in the URL (eg search criteria). The Hurlingham Club uses this data to understand better Club Website usage so that The Hurlingham Club knows what areas of the Club Website users prefer. This information is stored in log files and is used for aggregated and statistical reporting but is not attributed to you as an individual. To find out further information, please email

    Name Expires Description
    PHPSESSID Date not set This is an essential CMS cookie required for the operation of the website and under the legislation is an ‘essential’ cookie that doesn’t require user consent
    _utma 2 years from set/update This cookie is used to determine unique visitors to your site and it is updated with each page view
    _utmb 30 mins from set/update This cookie is used to establish and continue a user session with your site
    _utmc Not set This cookie is no longer used by the ga.js tracking code to determine session status
    _utmz 6 months from initial set date This cookie stores the type of referral used by the visitor to reach your site, whether via a direct method, a referring link, a website search, or a campaign such as an ad or an email link
    The Hurlingham Club does not share any information other than in compliance with the law. The Hurlingham Club will release personal information when The Hurlingham Club is required so to do by law or by any regulations and other rules (including auditing requirements) to which The Hurlingham Club is subject.
    We may provide links to other websites. Before supplying any personal information to any other website, we recommend that you check that website’s Privacy Policy. We do not accept responsibility for the protection of any data supplied to other Club Websites.
    The Hurlingham Club may change this policy from time to time. If The Hurlingham Club makes any substantial changes, The Hurlingham Club will notify you by posting a prominent announcement on the Club Website.
    You have the right to ask for a copy of the information held by The Hurlingham Club in the Club Website’s records. You have the right also to require The Hurlingham Club to correct any inaccuracies in your information. Contact The Hurlingham Club’s Website Administrator (+44 (0)20 7751 8871 or for further details.
    If you have any queries concerning your personal information or any questions on The Hurlingham Club’s use of the information, please contact The Hurlingham Club’s Website Administrator (+44 (0)20 7751 8871 or


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